Terms and Conditions
EventPlotter AS
Last updated: 16th of February 2026
These Terms & Conditions (“Terms”) governaccess to and use of the EventPlotter website (www.eventplotter.io), platform,and related services (the “Service”), operated by EventPlotter AS, organization number 937 015 828, a company registered in Norway (“EventPlotter”, “we”, “us”, “our”). By accessing or using the Service, you agree to bebound by these Terms. If you do not agree, you must not use the Service.
1. TheService
EventPlotter provides a cloud-based platform thatenables event organizers to create, manage, and publish event schedules, programs, and related content for attendees and participants. We may modify, update, or discontinue parts of theService at any time.
2. Eligibility & Accounts
You must be at least 16 years old to create anaccount. You are responsible for: Providing accurate account information Keeping your login credentials secure All activity performed through your account EventPlotter is not responsible for unauthorized access resulting from your failure to protect your credentials.
3. UserContent
3.1 Ownership
You retain ownership of all content you upload orsubmit to the Service, including schedules, speaker details, media, andattendee data (“User Content”).
3.2 License to EventPlotter
By submitting User Content, you grant EventPlottera limited, non-exclusive, worldwide license to host, store, process, display,and distribute such content solely for the purpose of operating and providingthe Service.
3.3 Responsibility for Content
You are solely responsible for: The accuracy and legality of User Content Ensuring you have the right to use and share the content Compliance with applicable laws (including GDPR) EventPlotter does not review or verify UserContent and is not responsible for its accuracy or legality.
4.Acceptable Use
You agree not to: Use the Service for unlawful, harmful, or misleading purposes Upload content that infringes intellectual property or privacy rights Attempt to disrupt, overload, or compromise system security Access the Service using automated methods without permissionWe may suspend or terminate access if these rulesare violated.
5. Payments & Subscriptions
Certain features may require payment. Fees are charged as described at the time of purchase All fees are non-refundable unless otherwise stated We may change pricing with reasonable noticeFailure to pay may result in suspension or termination of access.
6. IntellectualProperty
All software, designs, branding, and functionalityof the Service are owned by EventPlotter AS or its licensors.You may not copy, modify, distribute,reverse-engineer, or exploit any part of the Service without written permission.
7.Third-Party Services
The Service may integrate with or link tot hird-party tools or services. EventPlotter is not responsible for third-partycontent, availability, or practices.
8.DisclaimerT
he Service is provided “as is” and “as available”. EventPlotter does not guarantee that the Servicewill be uninterrupted, error-free, or suitable for a particular purpose.
9.Limitation of Liability
To the maximum extent permitted by law, EventPlotter AS shall not be liable for: Indirect or consequential damages Loss of data, revenue, or business Issues arising from User Content or third-party servicesOur total liability shall not exceed the amount paid by you for the Service during the 12 months preceding the claim.
10.Termination
You may stop using the Service at any time.We may suspend or terminate access if: These Terms are violated Required by law The Service is discontinued
11.Governing Law
These Terms are governed by the laws of Norway, without regard to conflict-of-law rules. Disputes shall be resolved byNorwegian courts.
12. ContactEventPlotter AS
Org. no: 937 015 828
Email: support@eventplotter.io
Privacy Policy
EventPlotter AS
Organization number: 937 015 828
Last updated: 16th of February 2026
At EventPlotter AS (“we”, “us”, “our”), wetake your privacy seriously. This Privacy Policy explains how we collect, use,disclose, store, and protect personal data when you: Visit or interact with our website Use our event scheduling and management platform (the “Service”) Communicate with usThis policy is designed to comply with the EuropeanUnion’s General Data Protection Regulation (GDPR) and other applicable dataprotection laws.
1. WhoWe Are
EventPlotter AS
Org. no.: 937 015 828
Registered in Norway
We are the data controller for personaldata collected and processed through the Service, except where we explicitlyact as a processor on behalf of an event organizer.
2. Personal Data We Collect
We may collect personal data in the following categories:
2.1 Data You Provide
When you use the Service or our website, you may voluntarily provide:
Full name
Email address
Company/organization name
Billing and payment information (processed by third parties)
Event details (e.g., sessions, speakers, attendee lists) Messages or support inquiries
2.2 Technical Data
Automatically collected when you interact with ourwebsite and Service: IP address Browser and system information Device type Usage and interaction data (pages visited, features used) Cookies and similar technologies
2.3 Event-Related Data
When creating or attending an event: Registration responses Attendee or speaker details Participation preferencesOrganizers using our Service are responsible forensuring required consents are obtained before collecting attendee data.
3. How and Why We Use Your Personal Data
We use personal data for the following purposes and legal bases under GDPR:
Purpose
To provide and deliver the Service
To communicate with you (account, support, notifications)
To improve or personalize our Services
Marketing (with consent where required)
To comply with legal obligations
Legal Basis
Contract performance
Contract or legitimate interest
Legitimate interest
Consent
Legal obligation
4. Sharing Your Personal Data
We do not sell your personal data. We may share itwith the following categories of third parties:
4.1 Service Providers
We use third-party partners to help operate andimprove our Service. These providers are contractually obligated to processdata on our behalf and within the scope of our instructions:
Common third-party services may include, but are not limited, to:
Cloud hosting & infrastructure – e.g., AWS, Google Cloud
Analytics and performance tools – e.g., Google Analytics, Amplitude or similar
Email service providers – for transactional emails
Payment processors – e.g., Stripe for subscription and billing processing
Customer support platforms – for ticketing and communication tracking
Content delivery and security – e.g., CDN or bot protection tools
These partners may collect data about yourinteraction with our Service. Such collection is governed by their own policiesand by our agreements with them.
4.2 Event Organizers
Organizers using EventPlotter to run eventscontrol how attendee data is used. We may provide attendee personal data toorganizers where you register for an event, including email addresses andregistration details.
4.3Authorized Integrations
If you choose to connect your EventPlotter accountwith third-party applications (e.g., single sign-on providers), personal datamay be shared with those providers.
4.4 Legal and Safety Disclosures
We may disclose personal data: To comply with legal obligations To protect our rights or safety In connection with mergers, acquisitions, or business transfers
5.International Data Transfers
Your personal data may be transferred to andprocessed in countries outside the European Economic Area (EEA), including theUnited States.When this happens, we ensure appropriatesafeguards are in place, such as: Standard contractual clauses Adequacy decisions Data Privacy Frameworks (where applicable)
6.Cookies and Tracking Technologies
We and our partners use cookies, pixels, andsimilar technologies to collect information about your engagement with theService for analytics, personalization, and performance optimization.You can manage cookie preferences through yourbrowser or via our cookie consent banner where applicable.
7. YourRights Under GDPR
Under GDPR, you may have the right to: Access your personal data Rectify incorrect or incomplete data Request deletion of data Restrict or object to processing Data portability Withdraw consent at any timeTo exercise your rights, email: support@eventplotter.io
8. HowLong We Retain Your Personal Data
We retain personal data for as long as needed to: Provide and operate the Service Comply with our legal obligations Resolve disputesAfter this period, data is either securely deletedor anonymized.
9. Security
We implement technical and organizational measuresto protect personal data against unauthorized access, loss, or misuse. Theseinclude secure infrastructure, access controls, encryption where appropriate,and regular security assessments.
10. Children’s Data
Our Service is not directed at children under 16. We do not knowingly collect personal data from children under this age. If youbelieve we have collected such data, please contact us.
11. Updates to This Privacy PolicyWe may update this policy to reflect changes inlegal requirements or our data practices. We will notify you of materialchanges when required.
12. ContactEventPlotter AS
Org. no.: 937 015 828
Email: support@eventplotter.io
If you are in the EU/EEA, you also have the right to lodge a complaint with your local data protection authority.
Frequently Asked Questions
1. Is it really free to set up my entire event?
Absolutely. We believe you should see the result before you pay. You get full access to every single module—including Speakers, Sessions, and color-coded Categories—from day one at zero cost. There are no "pro" tiers hiding features; everything is unlocked so you can build your program with zero risk.
2. Are there any limits on visitors or users?
None at all. Whether you are hosting an internal team kick-off for 50 people or a global summit for 5,000, the price is the same. Your one-time payment covers unlimited visitors to your public program page and unlimited team members to help you manage the event. No per-head costs, ever.
3. Do I need any technical skills to use EventPlotter?
No. If you can fill in a form, you can build your program. Add sessions, speakers and rooms one by one, or upload them from our Excel template and be done in minutes. Everything lives in one dashboard – no plugins, no setup, no training.
4. What happens if the schedule changes on show day?
Events are dynamic, and EventPlotter is built for the "live" reality. You can make instant live updates to any session, speaker, or room. Simply save your changes, and your public event link updates immediately. Your audience stays informed, and you stay in total control—no matter what happens on stage.
5. Can I use my own branding?
Yes. Upload your own event image and give each track its own color so the program matches your event's look. Full custom logo and color themes are on the roadmap – tell us if that matters for your event.
6. Can I edit or unpublish after I have paid?
Yes. Paying unlocks publishing for that event – it does not lock anything. Edit sessions, speakers and rooms as often as you like, and unpublish or republish the page whenever you need to.
7. What happens to the program page after the event?
It stays online as an archive. Attendees can look back at what was on, and you can point to it when you plan next year's edition. Nothing is deleted unless you choose to remove it.
8. Does EventPlotter handle registration or ticketing?
No, and that is on purpose. EventPlotter is the program – sessions, speakers, rooms and tracks on one clean page. Keep using whatever you already use for registration and tickets, and link to your EventPlotter page from there.
9. Who is behind EventPlotter, and how is my data handled?
EventPlotter is built and run by EventPlotter AS, a Norwegian company, and we follow GDPR. Your event data belongs to you, and because there are no attendee accounts, we never store personal data about your visitors. See our terms and privacy policy for details.